1. Booking and Payment
This section outlines the process for booking a spot in a class or retreat and how payments are handled. It should specify:
The requirement for full payment to secure a spot.
Accepted payment methods.
Any non-refundable deposits or booking fees.
The deadline for final payment for retreats.
2. Cancellations and Refunds
This is one of the most critical sections to prevent disputes. It should clearly state your policy on cancellations by both the client and the business.
For clients: Define the refund policy based on the timing of the cancellation (e.g., 100% refund for cancellations made 30 days before a retreat, 50% for 15-29 days, and no refund for cancellations within 14 days).
For the business: State your policy if you have to cancel a class or retreat due to unforeseen circumstances (e.g., a minimum number of participants not met, teacher illness). You should specify whether a full refund or a transfer to a future event will be offered.
3. Health and Safety
This section is crucial for a yoga business to limit liability. It should include:
A waiver of liability stating that clients participate at their own risk.
A requirement for clients to inform the instructor of any medical conditions, injuries, or health concerns before class.
A statement that the yoga teacher is not a medical professional and that the client is responsible for consulting a doctor before starting a new exercise program.
4. Participant Conduct
This section sets expectations for behavior during classes and retreats. It can include:
Rules regarding punctuality and respectful behavior.
A clause allowing the instructor to refuse or remove a participant from a class or retreat if their behavior is disruptive or unsafe.
5. Intellectual Property
This protects your unique content, like class sequences, branding, and written materials.
State that all content on the website and materials provided during classes/retreats (e.g., handouts) are the intellectual property of Susi Davies and cannot be used without permission.
Specify rules regarding recording or taking photos during classes.
6. Limitation of Liability
A broad legal statement that limits your financial and legal responsibility for any issues that may arise. It should state that:
Susi Davies is not liable for any personal injury, loss, or damage to property that occurs during a class or retreat.
The client assumes all risks associated with participation.